COMPLETE HIRE OPERATIONSEvery team. Every asset.
Every team. Every asset.
One source of truth.
HireFlow connects your public booking website with the operational, financial and compliance work happening behind the counter and in the yard.
01 / OPERATIONS
Move every hire through a controlled workflow.
Give counter staff, yard staff and managers a clear next action from reservation through checkout, active hire, return and final charges.
- Customer and staff multi-step bookings
- Live date, time, branch and turnaround availability
- Checkout Part A and Part B for separate staff
- Condition reports, photos and customer signatures
- Check-in readings and automated return charges
- Delivery and collection dispatch workflows
ODOMETER42,816 kmFUEL8 / 8 full
02 / FLEET
Know where every asset stands.
Build a detailed, searchable record for each vehicle, trailer, machine or equipment item—with the fields controlled by its category.
- Custom asset numbers and QR codes
- Photos, registration, VIN and serial records
- Payload, ATM, dimensions and brake information
- Location assignment and stock transfers
- Registration and insurance expiry alerts
- Maintenance flags, work orders and service history
ASSET VQQ458871AVAILABLE
HOLDEN UTEAdelaide North
Registration current Insurance current Service due in 12 days
03 / CUSTOMERS
Give customers a professional experience.
Keep customer, business-account and authorised-driver information connected to every hire while giving customers secure self-service access.
- Customer and business account types
- Multiple authorised drivers per business
- Licence classes, expiry and issuing authority
- Booking, invoice, fine and statement history
- Credit applications, limits and payment terms
- Business name, PO number and driver details on invoices
N3 Services
Cameron Clarke · Primary contact
MC licence · expires 31 Aug 2027VERIFIED
04 / FINANCE
Bring hire revenue and payments together.
Collect required payments, manage approved account credit and produce clear business documents without creating invoices too early.
- Embedded Stripe card payment fields
- Gift cards online, in POS and at booking
- Account credit, repayments and statements
- Hire bonds and original-method refunds
- POS inventory and non-inventory sales
- Final invoices after check-in or cancellation
OUTSTANDING$18,720.4014 invoices
BUILT-IN CONTROL
Commercial detail without enterprise complexity.
Trading hours, state filtering, location-level availability, asset transfers and one-way returns.
Give staff more than one role and record staff ID on workflows and PDF reports.
Set starting sequences for invoices, customers, statements, contracts, dispatch jobs and SKUs.
Business logo, hire agreements, condition reports, work orders, receipts and A4 PDF reports.
Registration, insurance, maintenance and booking attention items presented to staff.
Track workflow changes, fine edits, maintenance history and staff actions.
SEE THE COMPLETE PLATFORM
Book a tailored demo →